How to Keep Accurate Records
We strongly suggest that you keep copies of everything. Be conscientious about creating a record of each attempt you’ve made to address gender discrimination. Maintain a separate set for every meeting or conversation (with dates and results). And don’t forget to document phone calls by taking down notes. You may need to show this “history” later on. If you procrastinate, it will be very difficult, if not impossible, to accurately reconstruct everything that has happened.
So, we are offering a tracking tool, really just concepts of materials and methods for retaining a log of your efforts. Using the Action Planning Minutes Chart from your meetings, calls and other communications will help you to stay on track.
Action Planning Minutes Chart
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Sample Contact Person/ Date/Day
Agenda Item |
Report Out |
Next Steps? |
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Kayan B.
10/6
Uniform Disparities:
Interviewed the Girls’ Volleyball Captains from the past 3 years
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Girls have complained about their uniforms for 4 years, describing them as dated and too sleazy/sexy. People in the gym make catcalls, even during practices, about their attire. (interview notes filed). Note legal standards for uniforms—part of Equipment and Supplies. |
Contact (in the next 2 weeks) the v-ball coaches and AD to find out how uniforms are typically ordered for all teams. Try to identify if there is a cycle based on wear, gender, costs, sport hierarchy, booster clubs, etc. |
Please be sure to use the content and text from Step 2 (Gather the Facts) that provides the legal standards and language for Title IX in any letters or documents sent to school officials to explain why you feel the treatment of your program violates Title IX.
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